Assistant Facilities Manager

We are looking for an Assistant Facilities Manager to support the day-to-day upkeep and coordination of building operations in Clayton, Missouri. This Contract position is ideal for someone with at least 3 years of experience who can help maintain a safe, efficient, and well-organized workplace environment. The role involves working closely with vendors, maintenance personnel, and internal teams to address facility needs, track service activities, and support compliance with operational standards.

Responsibilities:

• Oversee daily facility support activities to help keep building operations running smoothly and efficiently.

• Coordinate scheduled servicing and unscheduled repairs for building systems, equipment, and shared workspaces.

• Guide maintenance personnel and outside service providers to ensure work is completed properly, safely, and on time.

• Perform regular walkthroughs of the site to identify repair needs, safety concerns, and opportunities for improvement.

• Help enforce health, safety, and environmental standards while supporting compliance with company policies and local regulations.

• Assist with planning and tracking maintenance spending, including monitoring costs against budget expectations.

• Organize office reconfigurations, renovation support, and space usage activities as business needs change.

• Maintain accurate documentation for inspections, repairs, service agreements, and other facility-related records using tools such as CMMS.

• Respond quickly to building-related issues or emergencies and coordinate appropriate follow-up actions.

• Track inventory levels for maintenance materials and equipment, and support vendor coordination, contract oversight, and sustainability efforts such as energy and waste reduction initiativ

Qualifications:

• Minimum of 3 years of experience in facilities coordination, building operations, or a related support role.
• Working knowledge of CMMS or other computerized maintenance management systems for tracking service activity and records.
• Experience coordinating conference rooms, workspace support, and general office facilities activities.
• Ability to monitor vendors, contractors, and maintenance tasks while maintaining quality and compliance standards.
• Proficiency in Microsoft Excel and Microsoft PowerPoint for reporting, tracking, and communication purposes.
• Familiarity with Kronos Timekeeping System is preferred.
• Understanding of building safety practices, regulatory compliance, and routine inspection processes.

Compensation

$25.00-$27.00 Hourly

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