Project Controls Administrator

Job Details

Description

ESSENTIAL FUNCTIONS

• Assist with coordination and processing of travel authorizations, expense reports, and supporting documentation in accordance with established procedures.
• Review and process travel requests for approval and expense reports.
• Support invoice review activities by validating basic labor categories, hours, and documentation under supervision.
• Ability to start identifying issues and concerns on contracts / reports.
• Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested.
• Assist in compiling monthly status reports, cost reports, and supporting documentation using provided templates.
• Assist with timecard reviews to ensure submissions are complete and timely.
• Support Purchase Order (PO) documentation and tracking under direction.
• Perform data entry and basic analysis in Excel (e.g., tracking hours, travel, ODCs).
• Participate in training and shadowing opportunities to build understanding of task orders, contract structure, and reporting requirements.
• Learn and apply common government contracting terminology, acronyms, and processes. Coordinate with internal departments (accounting, HR, contracts, security) to route requests and gather information.
• Work with prime contractors in requesting funding and period of performance actions and processing of travel/ODCs as required.
• Assist in generating spend plans for contracts and maintaining them for accuracy and completeness throughout the life of the contract.
• Maintain organized project files, trackers, and documentation in accordance with contract requirements.
• All other duties as assigned.

REQUIRED QUALIFICATIONS

• Associate’s or Bachelor’s degree in business, accounting, or a related field (or equivalent experience).
• 0–2 years of experience in project coordination, administrative support, or related roles.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and willingness to learn.
• Ability to follow instructions and work within established processes.
• Clear written and verbal communication skills.
• Ability to create a positive rapport and work effectively with a variety of colleagues and clients.
• Ability to obtain/maintain a Department of Energy (DOE) Q security clearance.

PREFERRED QUALIFICATIONS

• Minimum 1-2 years of relevant work experience in Government contracting.
• Accounting, Contracts, US Government Contracting experience.
• Forecasting experience and budget execution.
• Knowledge and experience with Federal Acquisition Regulation (FAR).
• Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).

LOCATION: This position is full-time and hybrid in Rockville, MD.

SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The range for this position is 55k-75k.

BENEFITS

• Employer-paid employee Medical, Dental and Vision Care.
• Low-Cost Family Health Care offered.
• Federal Holidays and three (3) weeks’ vacation
• 401(k) with Employer Match
• Cross-training opportunities

About MELE

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.

MELE Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment. MELE Associates, Inc. is an E-Verify employer.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the notice from the Department of Labor.