Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a hotel organization in San Diego, California on a Contract basis. This role supports a busy finance team by managing invoice processing, payment activity, and expense-related transactions in a high-volume environment. The ideal candidate brings a solid understanding of accounts payable fundamentals, works well with established procedures, and can stay organized during weekly payment cycles and month-end deadlines.

Responsibilities:
• Process a high volume of invoices each week, ensuring charges are coded accurately and routed appropriately within the accounts payable workflow.
• Review purchase orders, supporting documents, and invoice details to confirm completeness and proper approval before payment is scheduled.
• Manage weekly check run preparation by tracking items in open status, organizing payment activity, and compiling reporting for finance leadership review.
• Handle ACH and other payment transactions with attention to timing, accuracy, and internal approval requirements.
• Monitor the accounts payable inbox, respond to inquiries, and coordinate follow-up on outstanding documentation or approvals.
• Enter invoices manually for departments that do not use automated syncing, while maintaining accuracy across multiple expense categories.
• Support employee expense and reimbursement processing in alignment with company guidelines and payroll-related procedures where applicable.
• Assist with month-end accounts payable tasks, including accrual support and timely completion of assigned close activities within the finance calendar.
• Work within Acumatica to maintain current records, update payment details, and support day-to-day AP operations across the department.

Qualifications:

• Prior experience in accounts payable, including invoice coding, payment processing, and handling vendor-related documentation.
• Working knowledge of ACH transactions, check runs, and general accounts payable controls.
• Ability to manage a high-volume workload, with the capacity to process approximately 100 to 120 invoices per week.
• Familiarity with purchase orders and invoice approval workflows in a structured finance environment.
• Experience using accounting software, preferably Acumatica, for day-to-day AP processing.
• Basic Excel skills and comfort using shared inboxes or similar tools to manage incoming requests and documentation.
• Hospitality industry experience is preferred, particularly in environments with food and beverage operations.
• Strong attention to detail, sound judgment, and the ability to learn established processes quickly and apply them consistently.

Compensation

$20.00-$25.00 Hourly

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