Administrative Assistant

We are looking for an organized Administrative Assistant to support daily business operations for a real estate development team in Washington, District of Columbia. This contract position with permanent potential is ideal for someone who thrives in a fast-paced office, manages competing priorities effectively, and communicates with professionalism across all levels of the organization. The role will provide direct administrative support, coordinate scheduling and logistics, and help keep office processes running smoothly and efficiently.

Responsibilities:
• Support assigned team members with day-to-day administrative coordination, communication, and follow-up across individual and department activities.
• Manage executive schedules by arranging appointments, resolving conflicts, and adjusting priorities to keep meetings and commitments on track.
• Draft, edit, and format emails, memos, and other business communications for leadership and internal stakeholders.
• Coordinate travel plans, including flights, lodging, and ground transportation, while organizing receipts and related documentation for reporting purposes.
• Prepare expense reports, invoices, spreadsheets, and other routine administrative records with accuracy and timeliness.
• Organize meetings by scheduling attendees, securing conference rooms, and arranging catering or other event needs when required.
• Monitor office supply levels, place orders, and maintain an organized workspace that supports daily operations.
• Maintain electronic and paper filing systems, update departmental records or databases, and handle confidential information with discretion.
• Assist with presentation materials, special projects, and incoming and outgoing mail, including courier and express shipments.
• Distribute daily mail to team members and ensure packages receive appropriate handling and delivery coordination.

Qualifications:

• Previous experience in an administrative, office support, or executive support role.
• Strong calendar management skills with the ability to balance changing priorities and deadlines.
• Proficiency in preparing business correspondence, reports, spreadsheets, and presentation materials.
• Experience coordinating travel arrangements and processing expense documentation.
• Ability to maintain accurate files, records, and databases in both digital and paper formats.
• Solid communication skills, including clear email correspondence and phone etiquette.
• Strong attention to detail, sound judgment, and the ability to manage confidential information responsibly.
• Comfortable supporting general office operations such as mail distribution, supply management, and reception-related tasks.

Compensation

$21.85-$25.30 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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