Administrative Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to executive leadership. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience handling confidential information in a fast-paced corporate environment. This role requires the ability to manage multiple priorities while supporting legal, executive, and administrative functions.

Key Responsibilities

• Coordinate and schedule meetings, appointments, and conference calls.
• Maintain filing systems, records management, and document organization.
• Process invoices, employee timesheets, and expense reports accurately and timely.
• Prepare corporate filings, meeting agendas, meeting minutes, corporate resolutions, and business correspondence.
• Route contracts for review, approval, and execution while tracking status.
• Process subpoenas, liens, and document requests, ensuring compliance with established procedures.
• Assist with preparing draft legal documents and correspondence for management approval.
• Provide backup administrative support to C-suite executives as needed.
• Coordinate meeting rooms, training sessions, company events, and special projects with other administrative staff.
• Maintain confidentiality while handling sensitive corporate and legal information.
• Perform additional administrative duties and special projects as assigned.

Qualifications:

3+ years of administrative, executive assistant, or legal administrative experience preferred.

Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Strong organizational skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Experience supporting executives and working with confidential information.

Experience with legal documentation, corporate governance, or contract administration is a plus.

Professional demeanor with strong customer service and interpersonal skills.

Compensation

About Us

TalentMatch^®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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