Administrative Assistant

We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract-to-permanent opportunity is ideal for someone who brings experience in affordable housing, strong administrative coordination skills, and confidence working in a fast-paced office setting. The person in this role will help keep leasing records current, support resident documentation, and contribute to organized, compliant day-to-day operations using Yardi and related housing procedures.

Responsibilities:
• Provide day-to-day office support for property management and leasing teams, helping maintain efficient administrative workflows.
• Manage resident files, lease records, recertification documents, and compliance materials with a high level of accuracy and organization.
• Assist with leasing coordination by supporting applications, resident move-ins and move-outs, and written communication with tenants.
• Enter, update, and maintain property, resident, and leasing information in Yardi to ensure records remain complete and current.
• Monitor important dates for lease renewals, annual recertifications, and required compliance submissions, following up as needed.
• Prepare letters, reports, and general administrative documents to support site operations and management reporting.
• Answer inbound calls, respond to routine office inquiries, and provide attentive front-office support to residents and visitors.
• Work closely with on-site staff, property managers, and outside agencies to help maintain smooth daily operations and documentation standards.

Qualifications:

• Prior administrative experience in a property management, leasing, or housing-related environment.
• Hands-on proficiency with Yardi, including data entry and record maintenance.
• Working knowledge of affordable housing programs, including tax credit housing requirements.
• Familiarity with HUD or similar compliance guidelines and related documentation processes.
• Strong attention to detail with the ability to keep organized records and meet recurring deadlines.
• Effective written and verbal communication skills, including a customer-service approach focused on attention to detail.
• Ability to manage multiple tasks independently while supporting a collaborative team environment.

Compensation

$23.75-$27.50 Hourly

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