Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for a highly organized, detail-oriented individual who brings a positive attitude, strong communication skills, and confidence handling a fast-paced administrative environment. The role includes front-office support, document preparation, data management, and coordination of communications related to media and publication activities.

Responsibilities:

• Manage day-to-day administrative tasks to keep office operations organized and efficient.

• Respond to incoming calls courteously, direct inquiries appropriately, and provide general front-desk support.

• Prepare, update, and maintain records, spreadsheets, and written correspondence using Microsoft Word and Excel.

• Enter and verify data accurately while ensuring files and documents remain current and well organized.

• Coordinate meetings, schedule conference calls, and assist with arranging calendars and related logistics.

• Support administrative and front-desk functions, including handling routine office communications and visitor interactions.

• Assist with distribution of media or publication-related communications, including outbound announcements and message blasts.

• Use modern digital tools, including AI-based programs, to help improve administrative workflows and content support as needed.

Qualifications:

• At least 3 years of experience in an administrative, office support, or assistant role.
• Proven ability to manage inbound phone calls and provide attentive receptionist or front-desk support.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Excel and Word for document creation, tracking, and reporting.
• Comfortable coordinating meetings, conference calls, and general office schedules.
• Familiarity with AI programs and the ability to adapt to new office technologies.
• Exposure to media, publications, or communication distribution work is preferred.
• Positive, dependable, and detail-oriented approach to supporting a busy office environment.

Compensation

$22.00-$26.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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