Real Estate Transaction Coordinator/Contracts Administrator

We are looking for a highly organized Real Estate Transaction Coordinator/Contracts Administrator to support a growing legal team.

Responsibilities:

• Coordinate multiple real estate transactions by maintaining closing schedules, updating task trackers, and following through on outstanding items needed for completion.

• Work with title companies, escrow partners, consultants, recording providers, and external counsel to gather diligence materials and support successful closings.

• Prepare transaction-related documents such as escrow correspondence, transmittal letters, recording packets, and other routine closing materials.

• Organize final deal files and ensure executed documents, title materials, surveys, and related records are accurately stored and easy to retrieve.

• Request and monitor title commitments, policy updates, exception documents, endorsement materials, pricing information, and final policies for active projects.

• Maintain contract records for the real estate portfolio, including milestone dates, notice periods, renewal terms, rent changes, and other key obligations.

• Issue timely reminders to legal and development stakeholders so critical dates and contractual commitments are addressed in advance.

• Route agreements for review and signature, monitor progress through approval stages, and help keep execution timelines on schedule.

• Draft standard amendments, extensions, and formal notices using approved forms and established templates.

• Administer electronic document platforms and shared repositories to keep agreements properly labeled, current, and accessible to authorized team members.

Qualifications:

• Experience supporting real estate transactions, contract administration, or legal operations in a detail-driven environment.

• Working knowledge of title and survey documentation, closing processes, and due diligence coordination.

• Strong skill in preparing routine legal or transaction documents from templates with accuracy and consistency.

• Proficiency with contract databases, document management platforms, and standard business software tools.

Compensation

$100,000.00-$115,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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