Payroll Specialist

We are looking for a Payroll Specialist to support overpayment review and recovery activities for active employees in Texas. This Long-term Contract position is ideal for someone who combines strong analytical ability with clear communication and can navigate sensitive payroll matters with accuracy and professionalism. The role focuses on examining payroll records, identifying the source and scope of overpayments, and coordinating with cross-functional partners to resolve each case from initial review through recovery. You will play an important part in ensuring accurate documentation, timely follow-up, and a positive employee experience throughout the process.

Responsibilities:

• Examine employee payroll records, time data, and work history to confirm overpayment situations and determine the amount owed.

• Work closely with payroll, human resources, benefits, leave, and timekeeping teams to gather information and align on appropriate recovery steps.

• Communicate payment details to employees in a clear and respectful manner while discussing repayment options within established guidelines.

• Maintain thorough case records, including correspondence, calculations, status updates, and supporting documentation for each recovery file.

• Oversee recovery cases from initial research through final resolution, ensuring actions are tracked accurately and completed on time.

• Prepare and process recovery-related payroll adjustments and labor accounting entries as needed.

• Investigate underlying causes of payroll discrepancies and escalate complex issues when additional review is required.

• Use Excel and payroll-related systems to manage large volumes of employee data and support accurate reporting.

Qualifications:

• At least 2 years of experience in payroll, overpayment analysis, employee financial support, or a related function.
• Strong analytical skills with the ability to review payroll history, identify discrepancies, and resolve issues with precision.
• Excellent written and verbal communication skills, with a detail-oriented and empathetic approach to employee interactions.
• Proficiency with Microsoft Office applications, including advanced working knowledge of Microsoft Excel for data analysis and tracking.
• Ability to work independently while collaborating effectively in a fast-paced, cross-functional environment.
• Experience handling high-volume employee data with strong attention to detail and sound judgment.
• Background in large corporate environments, customer service, payroll operations, or employee relations is preferred.
• Familiarity with payroll concepts such as tax withholding, deductions, garnishments, and enterprise payroll platforms is a plus.

Compensation

$28.00-$32.50 Hourly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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