Administrative Assistant

We are looking for an Administrative Assistant to support daily operations for a busy property management environment. This Contract position will serve as a key point of contact at the front desk, helping create a welcoming experience for tenants, visitors, and service partners. The ideal candidate is adaptable, organized, and comfortable managing multiple requests in a fast-paced setting while keeping office activities running smoothly.

Responsibilities:
• Welcome tenants, guests, and vendors at the reception area and provide courteous, helpful assistance.
• Manage incoming calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.
• Coordinate service requests and day-to-day communication with outside vendors to support property operations.
• Assist with tenant-facing administrative tasks, including documentation, records updates, and routine office support.
• Provide clear guidance to on-site security personnel regarding visitor flow, building procedures, and daily priorities.
• Enter and maintain information in office systems with a strong focus on accuracy and timeliness.
• Help balance shifting demands throughout the day by adjusting priorities and responding quickly to urgent needs.

Qualifications:

• Prior experience in an administrative, front desk, or receptionist capacity.
• Strong ability to answer inbound calls effectively and handle multiple interactions efficiently.
• Proficiency with general office administration and data entry tasks.
• Excellent organizational skills with the ability to adapt quickly in a fast-moving environment.
• Strong communication skills and a business-casual presentation.
• Availability to work Monday through Friday with a one-hour lunch break.
• Property management experience is preferred but not required.

Compensation

$25.00-$28.00 Hourly

About Us

TalentMatch^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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