Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support senior leadership and business development operations in Costa Mesa, California. This Contract position is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate complex logistics, and produce high-quality business materials in a fast-paced environment. The role calls for strong judgment, excellent communication, and the ability to keep multiple projects moving while maintaining accuracy and consistency.

Responsibilities:
• Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance.
• Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use.
• Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule.
• Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations.
• Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps.
• Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support.
• Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership.
• Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination.
• Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.

Qualifications:

• Bachelor’s degree required.
• At least 5 years of experience providing executive-level administrative support.
• Advanced skills in Microsoft PowerPoint, Word, and Excel.
• Strong time management abilities with a demonstrated capacity to manage multiple priorities under deadlines.
• Excellent written and verbal communication skills with a high level of professionalism.
• Exceptional attention to detail and a consistent record of accurate work output.
• Experience with calendar management, travel coordination, and administrative support for senior leaders.
• Familiarity with Adobe InDesign, Illustrator, or Photoshop, and proficiency in Mandarin and/or Spanish, are valued assets.

Compensation

$25.34-$29.34 Hourly

About Us

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