Workplace Coordinator

We are looking for a Workplace Coordinator to support daily office operations in New York, New York. This Long-term Contract position is ideal for someone who enjoys creating a welcoming workplace experience while keeping administrative and front-of-house activities running smoothly in a busy onsite environment. The person in this role will balance visitor support, meeting coordination, office upkeep, and general team assistance with a proactive and service-focused approach.

Responsibilities:
• Welcome guests and team members at the front desk, manage incoming calls, and ensure visitors are directed promptly and professionally.
• Coordinate meeting logistics by preparing rooms, supporting scheduling needs, and helping maintain an organized flow throughout the office.
• Arrange courier services, handle routine administrative tasks, and provide day-to-day operational support across multiple workplace functions.
• Monitor and restock office and kitchen supplies, including refreshments, to help maintain a clean, well-prepared environment for employees and visitors.
• Support kitchen operations by refreshing coffee stations, unloading dishwashers, and assisting with food setup for recurring team lunches.
• Keep shared spaces such as open work areas, conference rooms, and breakout spaces presentable, functional, and ready for use.
• Respond to changing priorities with flexibility, stepping in where needed to help the office run efficiently during busy periods.

Qualifications:

• Demonstrated ability to stay organized, manage time effectively, and handle multiple responsibilities in a fast-paced office setting.
• Comfortable working independently while making sound decisions about task prioritization and daily workflow management.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Strong communication skills with the ability to provide front-desk and phone support.
• A proactive, resourceful mindset with a practical approach to solving workplace and administrative challenges.
• Experience supporting office coordination, scheduling, dispatching, or inbound call handling is preferred.
• Availability to work fully onsite Monday through Friday in New York, New York.

Compensation

$24.00-$28.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.