Administrative Assistant

We are looking for an Administrative Assistant to support daily departmental operations in San Bernardino, California. This Contract position offers part-time hours and is ideal for someone who can manage communications, coordinate meetings, and keep administrative tasks moving efficiently. The role requires strong organization, effective written communication, and the ability to follow through on requests with accuracy and consistency.

Responsibilities:
• Prepare and distribute department communications for both internal teams and external audiences, ensuring messages are clear, accurate, and timely.
• Coordinate board meeting logistics by arranging schedules, developing meeting agendas, and confirming materials are ready in advance.
• Record thorough meeting notes, document action items, and monitor follow-up tasks through completion.
• Compile, review, and organize information needed to create well-prepared presentations and supporting materials for board meetings and community-facing discussions.
• Respond to requests for information promptly and track outstanding items to help maintain smooth department operations.
• Provide front office and receptionist support, including answering inbound calls and directing inquiries appropriately.
• Perform data entry and maintain administrative records with a high level of accuracy and attention to detail.

Qualifications:

• At least 2 years of experience in an administrative support, office coordination, or similar role.
• Demonstrated ability to manage schedules, meeting preparation, and follow-up tasks in a fast-paced environment.
• Strong written and verbal communication skills with the ability to prepare clear correspondence and presentation materials.
• Experience handling inbound calls, front desk responsibilities, or general receptionist functions.
• Proficiency in data entry and maintaining organized, accurate administrative documentation.
• Skilled in standard administrative office practices with strong attention to detail and time management.
• Ability to work independently in a part-time Contract role while managing multiple priorities effectively.

Compensation

$17.41-$22.00 Hourly

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