Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to executive leadership within a well-established organization in the Southern Tier of New York. This role will serve as a key partner to the President & CEO, coordinating business activities, managing priorities, and ensuring effective communication and organization across a variety of initiatives. The ideal candidate will be a proactive, organized, and detail-oriented professional with the ability to anticipate needs, exercise sound judgment, and provide seamless executive support.

Responsibilities:

• Provide comprehensive administrative support to the President & CEO, including calendar management, scheduling, meeting coordination, and correspondence

• Assist with preparation and organization of executive meetings, including agendas, materials, and follow-up communication.

• Prepare, edit, and organize internal and external communications, presentations, reports, and business documents

• Arrange business travel, including itineraries, accommodations, and transportation, while anticipating scheduling needs and changes.

• Maintain organized physical and electronic filing systems so records, documents, and reference materials remain accurate and accessible.

• Partner with external marketing and communications partners to help coordinate promotional content, newsletters, press announcements, and website updates.

• Track and support a range of administrative and special projects, ensuring deadlines are met and details are handled efficiently.

• Serve as a reliable point of contact for executive matters, working closely with internal stakeholders, clients, vendors, and external partners.

• Exercise discretion and sound judgment when handling confidential information while identifying opportunities to improve processes, organization, and overall administrative efficiency.

For immediate and confidential consideration, or to learn more about this opportunity, contact Jayanti at RH Syracuse - jayanti.mitchell@roberthalf

Qualifications:

• Minimum of 4–5 years of experience as an Executive Assistant, preferably supporting C-suite or senior executive leadership.

• Demonstrated ability to work independently while maintaining a high level of accuracy, professionalism, and attention to detail.

• Proven experience handling confidential and sensitive information with sound judgment, discretion, and integrity.

• Experience coordinating projects, events, executive communications, or cross-functional initiatives is preferred.

• Exceptional organizational and time management skills with the ability to prioritize competing responsibilities and meet deadlines in a fast-paced environment.

• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Experience managing complex calendars, coordinating meetings, and arranging domestic and/or international travel.

• Excellent written and verbal communication skills with the ability to interact professionally across all departments and leadership levels.

• Experience supporting communications, presentation preparation, or marketing-related administrative activities is preferred.

• Bachelor's degree preferred, or an equivalent combination of education and relevant professional experience.

Compensation

$60,000.00-$80,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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