Office Coordinator

We are looking for an Office Coordinator to support daily administrative and workplace operations for a financial services office in West Palm Beach, Florida. This Long-term Contract opportunity is ideal for a dependable, detail-oriented individual who enjoys creating an organized, welcoming environment and providing hands-on support to staff, visitors, and leadership. The position is part-time and requires an on-site presence Tuesday through Thursday, with responsibilities that span front-office coordination, meeting logistics, mail handling, and general office administration.

Responsibilities:
• Greet employees, guests, vendors, and couriers warmly while maintaining a welcoming front-office presence.
• Oversee day-to-day office organization by keeping shared spaces orderly, stocked, and ready for business activities.
• Arrange meeting and event logistics, including room preparation, catering coordination, and support for office lunches.
• Set up work areas and welcome materials for new team members to help create a smooth onboarding experience.
• Partner with building management to address maintenance needs, repairs, parking matters, and office access requests.
• Handle incoming and outgoing mail, package distribution, shipping coordination, and related vendor account activity.
• Track purchases, organize receipts, and assist with monthly expense reconciliation for submission to Accounts Payable.
• Prepare printed materials, presentations, and outgoing correspondence to support sales teams and executive staff.
• Monitor office equipment and kitchen supplies, including coffee service, copy room needs, and general inventory replenishment.
• Provide additional administrative assistance to managers and executives as business needs arise, while helping uphold workplace safety practices.

Qualifications:

• At least 2 years of experience in office coordination, administrative support, or a similar business support role.
• Prior experience managing meeting schedules, office lunches, event arrangements, and catering logistics.
• Familiarity with shipping, mailing, package tracking, and handling courier services in an office setting.
• Strong organizational skills with the ability to manage multiple priorities and follow tasks through to completion.
• Clear, effective communication style with a friendly approach and sound judgment in a corporate environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• High school diploma or higher required; notary certification is a plus but not mandatory.
• Reliable attendance and the ability to work on-site in West Palm Beach, Florida on a Tuesday through Thursday schedule.

Compensation

$22.80-$26.40 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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