Project/Business/Admin – Coordinator (Hybrid position)-Pr...

We are looking for a versatile Project/Business/Admin Coordinator to support Facilities operations in Arden Hills, Minnesota. This hybrid opportunity is a Long-term Contract position for a detail-oriented individual who can balance administrative coordination, business support, and project-related activities while working effectively with internal teams and external partners. The role offers the chance to improve communication, strengthen operational consistency, and contribute to process enhancements across the department.

Responsibilities:
• Support department planning activities by organizing business information, tracking operational and financial data, and helping identify areas for process improvement.
• Serve as a central point of contact between Facilities staff, service providers, and consultants to promote clear communication and timely issue resolution.
• Partner with internal teams to gather feedback, improve workflows, and enhance service delivery across shared processes.
• Maintain and update departmental procedures, policy-related documentation, and records tied to vendor and contractor compliance requirements.
• Coordinate administrative tasks such as expense documentation, scheduling support, on-call calendars, travel arrangements, and other operational logistics.
• Assist with maintenance-related administration, including support for both planned work and unplanned service activity tracking.
• Organize and help lead special assignments that may include lease-related coordination, small project support, and other department initiatives.
• Monitor reporting accuracy and ensure business records, summaries, and supporting documentation are complete and well organized.

Qualifications:

• Demonstrated experience coordinating business or administrative operations in a fast-paced environment.
• Proven ability to manage several priorities or projects at the same time while maintaining strong attention to detail.
• Experience working across cross-functional teams and aligning efforts among multiple stakeholders.
• Strong communication, interpersonal, analytical, and problem-solving skills.
• Ability to work independently with limited supervision and make sound decisions in changing circumstances.
• Excellent organization, planning, and prioritization skills.
• Comfortable supporting personnel at multiple organizational levels, including senior leadership.
• A degree is preferred.

Compensation

$25.00-$28.00 Hourly

About Us

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