Administrative Coordinator

We are looking for an experienced Administrative Coordinator to support daily office operations in Charlotte, North Carolina. This Contract to permanent position is ideal for someone who enjoys creating an organized, welcoming environment while balancing front-office interaction with behind-the-scenes coordination. The role will partner with leaders, employees, and visitors to keep schedules, communications, and administrative activities running smoothly.

Responsibilities:
• Welcome guests, clients, and delivery partners courteously and ensure each visit is handled efficiently from arrival to departure.
• Arrange business travel for team members and leadership, including transportation, lodging, and detailed itineraries.
• Oversee shared meeting spaces and maintain office schedules to support appointments, internal meetings, and special gatherings.
• Coordinate logistics for customer visits, product demonstrations, company-hosted events, and other onsite activities.
• Provide day-to-day administrative assistance to managers and senior leaders, including document preparation and general office support.
• Monitor inventory for office materials, place orders with suppliers, and help keep workplace resources stocked and accessible.
• Receive, sort, and distribute mail, packages, and shipments in a timely and organized manner.
• Prepare presentations, reports, correspondence, and records while helping maintain accurate office documentation.
• Partner with the Office Manager and technical support staff to promote efficient workflows and a well-organized office setting.

Qualifications:

• At least 2 years of experience in administrative support, office coordination, reception, or executive assistance roles.
• Strong verbal and written communication skills with a customer-focused approach to service.
• Demonstrated ability to manage competing priorities, stay organized, and meet deadlines consistently.
• Experience coordinating calendars, meetings, and business travel arrangements.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• High attention to detail and the ability to maintain accurate records and documentation.
• Comfortable working independently while contributing effectively within a team environment.
• Detail-oriented presence and confidence when interacting with executives, customers, vendors, and visitors.

Compensation

$15.84-$18.34 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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