Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join an education organization in Boonton, New Jersey on a contract basis with the potential for a permanent position. This on-site role is ideal for someone who thrives in a fast-paced accounting environment and can manage a steady flow of billing activity with accuracy and professionalism. The position will support daily receivables operations, payment processing, and related administrative documentation while partnering with internal teams to keep accounts current and organized.

Responsibilities:

• Prepare and issue customer invoices each day, ensuring billing details are accurate, complete, and submitted on schedule.

• Manage a high daily volume of invoicing activity while maintaining strong attention to detail and meeting turnaround expectations.

• Record and reconcile credit card transactions, applying payments correctly to customer accounts.

• Post cash receipts and support cash application activities to keep receivable balances up to date.

• Follow up on outstanding commercial accounts to encourage timely payment and resolve open balance issues.

• Complete and process required forms and supporting documents related to billing and account activity.

• Review account records for discrepancies and work with internal stakeholders to correct billing or payment issues promptly.

• Utilize accounting and spreadsheet tools to track receivables activity, organize records, and prepare routine reporting.

Qualifications:

• Experience in accounts receivable, billing, or a closely related accounting support role.
• Ability to handle high-volume invoice processing in a deadline-driven environment.
• Working knowledge of cash applications, cash activity, and payment posting procedures.
• Background in commercial collections and following up on past-due balances professionally.
• Proficiency with Microsoft Excel for tracking, reconciliation, and data review.
• Strong accuracy, organization, and time management skills.
• Excellent written and verbal communication skills for coordination with customers and internal teams.
• Familiarity with Microsoft Great Plains Dynamics is helpful, but not required.

Compensation

$23.75-$27.50 Hourly

About Us

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