Executive Assistant

We are looking for an experienced Executive Assistant to provide dedicated support to senior leaders in a fast-paced environment in Santa Monica, California. This Contract position is ideal for someone who thrives on keeping priorities organized, managing sensitive information with discretion, and ensuring executives are prepared for meetings, travel, and key business activities. The role will partner closely with multiple leaders while serving as the primary support contact for one core executive, helping maintain efficiency across scheduling, documentation, and day-to-day operations.

Responsibilities:
• Manage complex executive calendars, align shifting priorities, and coordinate meetings using Microsoft Outlook and related scheduling tools.
• Prepare executives for internal and external meetings by organizing agendas, tracking follow-up items, and recording clear meeting notes when needed.
• Facilitate the collection of electronic and physical signatures for legal and business documents while maintaining accuracy and timeliness.
• Oversee travel arrangements, including itineraries, reservations, and supporting materials for business-related trips.
• Process expense submissions and maintain organized records for reports, files, and administrative documentation.
• Support events and conference logistics by handling scheduling, coordination details, and communication with attendees or vendors.
• Conduct research and assist with special assignments that require sound judgment, resourcefulness, and attention to detail.
• Build productive relationships with external partners and provide general office and team support, including occasional personal assistance tasks for executives.

Qualifications:

• At least 5 years of experience in an administrative support or Executive Assistant capacity.
• Bachelor’s degree required.
• Active California Notary Public certification is required.
• Advanced proficiency with Microsoft Office Suite, including Outlook for high-volume calendar management.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of an organization.
• Demonstrated ability to handle confidential matters with discretion and sound judgment.
• Highly organized, dependable, and capable of managing deadlines while working independently.
• Experience with tools such as Concur, Webex, CRM platforms, and related business support systems is preferred.

Compensation

$47.50-$55.00 Hourly

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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