Executive Assistant

We are looking for an organized and proactive Part Time Executive Assistant with some marketing experience to provide high-level administrative support to senior leadership in Waterville, Maine. This position is great for someone who is looking for flexibility with schedule! This part time on site role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and keep daily operations running smoothly. The successful candidate will bring strong coordination skills, sound judgment, and the ability to communicate effectively across a range of internal and external contacts. Additional skills are marketing, social campaigns, and media.

Responsibilities:

• Oversee complex calendars, schedule appointments, and coordinate changes to ensure leadership time is managed efficiently.

• Handle social media, media campaigns, and marketing.

• Prepare for executive meetings by organizing agendas, gathering materials, tracking follow-up items, and supporting timely communication.

• Maintain digital records and documents through accurate electronic filing practices that support easy access and compliance.

• Support communications and outreach efforts by assisting with social media content coordination and promotional activity.

• Serve as a key point of administrative contact, responding to inquiries professionally and escalating matters when appropriate.

• Help streamline office workflows by monitoring priorities, managing deadlines, and assisting with special projects as assigned.

Qualifications:

• Demonstrated experience providing executive-level administrative support in a fast-paced, detail-focused environment.

• Strong ability to manage calendars, coordinate meetings, and handle shifting priorities with accuracy.

• Social media and marketing experience is a plus.

• Proficiency with electronic filing systems and standard office software applications.

• Familiarity with social media platforms and basic support for advertising or promotional initiatives.

• Excellent written and verbal communication skills with a high degree of discretion.

• Strong organizational skills, attention to detail, and the ability to work independently while meeting deadlines.

Compensation

$17,680.00-$22,880.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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