Executive Assistant

We are looking for an Executive Assistant to support daily administrative operations for an organization in Waukesha, Wisconsin. This role is ideal for someone who excels at managing priorities, coordinating executive schedules, and keeping critical business activities organized. The position also requires strong attention to detail, sound judgment, and the ability to handle confidential information effectively.

Responsibilities:

• Manage complex calendars, coordinate meetings, and adjust schedules to support shifting business priorities.

• Arrange domestic and international travel, including itineraries, lodging, transportation, and related logistics.

• Prepare and reconcile expense reports accurately and in a timely manner.

• Review documents, presentations, and correspondence for accuracy, completeness, and high quality.

• Support projects by tracking deadlines, organizing materials, and following up on action items.

• Develop effective PowerPoint presentations and other executive-level materials for meetings and reporting.

• Facilitate communication across teams by coordinating appointments, meeting details, and required documentation.

• Maintain organized records and provide dependable administrative support to ensure smooth day-to-day operations.

Qualifications:

• Proven experience in an executive support, administrative, or closely related role.
• Strong ability to manage calendars, appointments, and meeting schedules with a high level of accuracy.
• Experience coordinating travel arrangements and handling associated logistics.
• Proficiency in preparing expense reports and maintaining organized administrative records.
• Skilled in reviewing business documents and producing high-quality presentation materials.
• Demonstrated project coordination ability with strong follow-through on timelines and deliverables.
• Proficient with Microsoft Office applications, including PowerPoint.
• Excellent communication skills and the ability to manage confidential information with discretion.

Compensation

$100,000.00-$115,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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