Administrative Coordinator

We are looking for an Administrative Coordinator to support employer engagement and workforce initiatives within the non-profit sector in Norfolk, Virginia. This Long-term Contract position is ideal for someone who can build strong community relationships, organize administrative and outreach efforts, and help connect businesses with talent that matches their needs. The role combines coordination, research, reporting, and public representation to strengthen local employment services and respond to evolving workforce needs.

Responsibilities:
• Build and maintain relationships with employers throughout the local service area to increase awareness of available business support programs and workforce resources.
• Meet with partner organizations and hiring businesses to understand open positions, identify required skills, and help align suitable candidates with current opportunities.
• Work closely with training and workforce partners to recognize active participants who may be a strong fit for emerging employment pathways and development programs.
• Review labor market data and prepare summaries that support informed decisions about competitive training options and workforce priorities.
• Participate in rapid response activities related to layoffs or business closures, partnering with leadership to support affected employers and workers.
• Conduct follow-up outreach with business contacts to evaluate service outcomes, gather feedback, and recommend ways to improve program effectiveness.
• Coordinate communication among internal teams and external partners to support collaboration, shared planning, and continued growth opportunities.
• Maintain accurate records in internal databases and complete required tracking and reporting activities on an ongoing basis.
• Represent the organization at job fairs, community gatherings, committee meetings, and employer-focused events while maintaining an effective presence.
• Provide additional administrative, outreach, and event support as needed, including occasional evening and weekend availability when required.

Qualifications:

• Minimum of 2 years of experience in administrative coordination, workforce services, community outreach, or a related field.
• Experience supporting job fairs, hiring events, or other community-based employment activities.
• Knowledge of employer engagement practices, job posting coordination, and business outreach strategies.
• Ability to gather, interpret, and summarize labor market information for planning and decision-making purposes.
• Strong communication and relationship-building skills for working with employers, community partners, and program participants.
• Proficiency in maintaining databases, preparing reports, and managing detailed administrative records.
• Background in human services, non-profit programs, or workforce development environments is preferred.
• Flexibility to work outside standard business hours, including evenings and weekends, when business needs require it.

Compensation

$19.00-$22.00 Hourly

About Us

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