Front Desk Coordinator

We are looking for an experienced and resourceful Front Desk Coordinator to support daily office operations. This contract-to-permanent position is ideal for someone who enjoys creating an organized, welcoming workplace while balancing front desk support, vendor coordination, and office logistics. The person in this role will help maintain a smooth employee and visitor experience, contribute to workplace events, and support consistency across multiple office locations.

Responsibilities:

• Welcome guests, employees, and visitors with professionalism while managing front desk activity and ensuring a positive on-site experience.

• Oversee incoming calls, direct inquiries appropriately, and manage a multi-line phone system with accuracy and courtesy.

• Coordinate mail, deliveries, and outbound shipments, keeping distribution processes organized across office locations.

• Build and maintain relationships with service providers, negotiate pricing when needed, and help ensure facilities services meet operational standards.

• Monitor office inventory, replenish workplace supplies, and arrange maintenance for equipment to keep the office fully functional.

• Manage access procedures such as visitor check-ins, badges, and related security documentation to support a safe workplace.

• Maintain seating records, assist with workspace planning, and coordinate room or space reservations as business needs change.

• Partner with HR and internal stakeholders to help organize team gatherings, offsite meetings, and culture-focused events.

• Provide support for other company offices by coordinating vendor needs, addressing facilities requests, and traveling periodically when in-person assistance is required

Qualifications:

• At least 3 years of experience in office coordination, front desk support, administration, facilities, or a similar operational role.
• Strong ability to manage multiple priorities, stay organized, and respond effectively in a fast-moving environment.
• Clear written and verbal communication skills with confidence interacting with employees, vendors, visitors, and leadership.
• Experience handling vendor relationships, monitoring service quality, and supporting budget-conscious purchasing decisions.
• Proficiency with common workplace technology, including Microsoft Office or Google Workspace; familiarity with facilities or service ticketing tools is a plus.
• Demonstrated discretion when working with sensitive information or supporting executive-level needs.
• Hands-on experience with receptionist responsibilities, concierge-style support, inbound call handling, and multi-line phone systems.

Compensation

$23.75-$27.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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