Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership in a contract position. This role combines high-level administrative coordination with front office support, requiring strong judgment, organization, and a detail-oriented approach. The ideal candidate will keep executive schedules on track, help manage communications and documentation, and contribute to a smooth daily experience for leaders, staff, patients, and visitors.

Responsibilities:
• Provide day-to-day administrative support for senior executives, ensuring priorities, communications, and follow-up items are handled efficiently.
• Oversee busy calendars for multiple leaders by arranging appointments, confirming availability, and adjusting schedules as needs change.
• Welcome patients, visitors, and team members at the front desk while delivering courteous service and directing individuals to the appropriate areas.
• Coordinate meeting logistics, including room scheduling, materials preparation, and onsite support to keep events and leadership sessions organized.
• Prepare business documents such as presentations, reports, letters, and other correspondence for executive review and distribution.
• Process purchase orders and maintain accurate administrative records, tracking documentation and related office activities.
• Develop and share weekly newsletters and internal updates to support clear communication across the organization.
• Assist with travel planning and related arrangements for executive meetings and leadership activities when needed.
• Maintain office efficiency by ordering supplies, organizing shared spaces, and supporting special projects with discretion and care.

Qualifications:

• At least 1 year of experience in an executive assistant, administrative support, or similar office-based role.
• Demonstrated ability to manage complex calendars and coordinate meetings for multiple stakeholders.
• Experience arranging travel and supporting executive schedules with strong attention to detail.
• Strong written communication skills with the ability to draft clear correspondence, reports, and internal updates.
• Customer-service mindset and confidence interacting with patients, visitors, staff, and senior leaders in a front-facing setting.
• Proficiency with standard office software and administrative tools used for scheduling, documentation, and presentations.
• Ability to handle sensitive or confidential information with sound judgment and discretion.

Compensation

$30.88-$35.75 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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