Property Administrator

Assistant Property Manager

We are seeking an experienced, proactive, and customer-focused Assistant Property Manager to support the day-to-day management and operations of a diverse commercial property portfolio. This role partners closely with the Property Manager to ensure properties are well-maintained, tenants receive exceptional service, and operational and financial goals are achieved.

Key Responsibilities

Property Operations

• Support the daily operations of assigned properties, including tenant communication, maintenance coordination, rent collection, and lease administration.
• Conduct regular property inspections to identify maintenance needs, ensure quality standards, and maintain compliance with applicable regulations.
• Coordinate maintenance, repairs, and capital improvement projects by working with vendors and contractors.
• Assist in developing and maintaining preventive maintenance schedules and property service programs.

Tenant Relations

• Serve as a key point of contact for tenants, responding promptly and professionally to inquiries, concerns, and service requests.
• Build and maintain positive tenant relationships through effective communication, problem-solving, and proactive engagement.

Financial Administration

• Support the preparation and monitoring of property budgets, helping track income and expenses to meet financial objectives.
• Assist with rent collection, payment tracking, delinquency follow-up, and related documentation.
• Help identify cost-saving opportunities and coordinate with vendors to secure competitive pricing and quality service.

Compliance & Documentation

• Stay informed on industry regulations and best practices to support compliance efforts.
• Maintain accurate property records, lease files, inspection reports, and operational documentation.
• Assist with resolving property-related issues and coordinating with internal teams and external partners when necessary.

Team Collaboration

• Support maintenance operations by coordinating with internal staff and third-party service providers.
• Work collaboratively with accounting, leasing, operations, and other departments to ensure efficient property management and a positive tenant experience.

Qualifications:

• At least 1 year of experience in property administration, property management, or a related real estate support role.
• Bachelor’s degree in business, real estate, or a related field (preferred).
• Proficiency using the Microsoft Office suite/Microsoft 365, including Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, Teams, and SharePoint.
• Proven experience as a Property Manager or in a similar role within the real estate industry.
• Strong knowledge of property management principles, practices, and applicable laws.
• Familiarity with property management software and systems. AppFolio a plus.
• Excellent interpersonal and customer service skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and make sound decisions.
• Effective communication skills, both written and verbal.
• Attention to detail and problem-solving mindset.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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