Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to support order processing, shipping coordination, and invoice administration for a Contract position based in Sugarcreek, Ohio. This role combines purchasing support with logistics follow-through, helping ensure customer orders move accurately from entry through shipment and final documentation. The ideal candidate is comfortable managing multiple transactions at once, working across warehouse and carrier partners, and maintaining accurate records in spreadsheets and business systems.

Responsibilities:
• Track shipment routing activity for key retail orders and follow up on delivery movement to keep distribution timelines on schedule.
• Convert item quantities into pack-based units for accurate order setup within internal order management platforms.
• Prepare and distribute warehouse documents such as pick tickets and shipment labels so fulfillment teams can process outgoing orders correctly.
• Maintain shipping order data in spreadsheets and internal records to support coordination across departments and external partners.
• Process sales invoices, record purchasing transactions, and receive corresponding entries in QuickBooks with careful attention to supporting details.
• Create customer-facing shipping paperwork, including invoices, packing lists, and bills of lading, to ensure complete and accurate outbound documentation.
• Request transportation quotes from third-party logistics providers and compare options to support efficient freight planning.
• Generate advance shipment notices, standardized shipping labels, and shipment manifests with tracking information for customer delivery updates.
• Organize and retain signed freight documents and proof-of-delivery records for audit readiness and shipment verification.
• Research and respond to chargeback issues from customers or retail partners by gathering documentation and supporting dispute resolution efforts.

Qualifications:

• Experience supporting purchasing, order administration, or logistics coordination in a fast-paced business environment.
• Working knowledge of purchase orders, purchase requisitions, shipping documentation, and freight carrier coordination.
• Proficiency in Microsoft Excel for tracking orders, maintaining shipment records, and managing transactional data.
• Experience using QuickBooks or similar accounting software for invoice entry, purchase order processing, and receiving activities.
• Familiarity with ERP or order management systems, including Dynamics NAV or comparable platforms.
• Strong attention to detail with the ability to manage documentation accurately across multiple orders and shipments.
• Effective communication skills to coordinate with warehouses, carriers, customers, and internal teams.
• Ability to prioritize competing tasks and maintain organized records in a contract-based role.

Compensation

$26.60-$30.80 Hourly

About Us

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