Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join a restaurant and catering organization in Los Alamitos, California on a contract basis with the potential for a permanent position. This role is ideal for someone who is comfortable managing a high-volume payables workflow, maintaining accurate financial records, and supporting timely vendor payments across multiple locations. The position offers the opportunity to work closely with leadership and vendors while contributing to efficient day-to-day accounting operations.

Responsibilities:
• Coordinate invoice approvals and ensure supporting documentation is complete before processing payments.
• Review, assign accounting codes, and record vendor invoices and company card transactions accurately in QuickBooks.
• Organize payment schedules based on due dates, discount opportunities, and agreed vendor terms to support strong cash management.
• Prepare checks, reconcile payment backup to issued checks, secure required authorizations, and distribute payments promptly.
• Handle payment requests and complete online payments through approved company bank and credit card accounts.
• Respond to vendor questions, resolve discrepancies, request account statements, and help maintain positive supplier relationships.
• Submit required vendor documentation to support rebate programs and confirm records align with external account balances.
• Verify invoice coding and completeness by reviewing supporting operational logs and internal invoice tracking systems.
• Maintain orderly accounting files, collect W-9 documentation from vendors, and assist with month-end, year-end, and additional accounting support as needed.
• Provide accounts payable assistance for related real estate entities and collaborate with management across three business locations.

Qualifications:

• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Hands-on proficiency with QuickBooks, including invoice entry, coding, and payment processing.
• Working knowledge of Microsoft Word and Excel, along with accurate 10-key data entry by touch.
• Ability to manage multiple priorities, stay organized, and follow tasks through to completion with minimal oversight.
• Strong problem-solving skills with the ability to investigate discrepancies and make sound decisions based on available information.
• Experience in a bakery, restaurant, food service, or similar fast-paced environment is preferred.
• Clear communication skills and the ability to work effectively with vendors, managers, and internal stakeholders.

Compensation

$19.79-$22.91 Hourly

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