Project Assistant

We are looking for a dependable Project Assistant to support event operations for a university environment located in the Greater Philadelphia Region. This contract position is well suited for someone who stays organized under pressure, pays close attention to details, and helps keep schedules and logistics on track during a fast-moving campus event. The Project Assistant role will contribute to smooth day-of execution by coordinating tasks, monitoring timelines, and assisting the broader team wherever needed.

What you get to do every single day:

• Coordinate on-site event activities to help the program run according to plan and remain on schedule.

• Track key milestones and communicate timing updates so tasks are completed in the proper sequence.

• Provide hands-on administrative support, including document scanning and organization of event-related materials.

• Assist with project coordination duties by monitoring assignments, following up on open items, and escalating issues when necessary.

• Support setup, execution, and breakdown activities while maintaining an organized and efficient work environment.

• Work closely with event staff and campus stakeholders to address operational needs in a timely manner.

• Maintain accurate records of schedules, task lists, and status updates throughout the event lifecycle.

Qualifications:

Other requirements for the Project Assistant position include and are not limited to:

• Previous experience supporting events, projects, or operational activities in a fast-paced setting.

• Ability to manage timelines effectively and adjust priorities as circumstances change.

• Familiarity with project coordination practices, including schedule tracking and task follow-up.

• Comfortable handling scanning, document management, and other administrative support tasks.

• Strong attention to detail with the ability to maintain accuracy under tight deadlines.

• Clear communication skills and the ability to work collaboratively with multiple team members.

• Reliable attendance and a detail-focused approach to on-site support responsibilities.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013473700

Compensation

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