Legal Assistant

We are looking for a detail-oriented Legal Assistant to support legal and administrative operations for a Long-term Contract position based in Hollywood, Florida on a remote basis. This role will help keep case information organized, maintain accurate records across legal systems, and provide day-to-day coordination support for attorneys and active matters. The position is well suited for someone who can manage multiple priorities, work independently during a flexible part-time schedule, and maintain a high level of accuracy in a fast-paced legal environment.

Responsibilities:

• Maintain current and accurate matter records by entering new files and updates into legal case management platforms, including Clio and Ontra.

• Oversee project tracking tools by updating status details, reviewing open items, and closing or archiving completed matters when appropriate.

• Communicate with attorneys to obtain missing information, monitor pending items, and help move outstanding matters toward completion.

• Perform month-end reviews to confirm matters are categorized correctly, verify that all active work has been logged in the appropriate systems, and check document naming consistency in shared repositories.

• Record invoice-related data into the case management system and support accurate administrative processing of legal matters.

• Enter attorney time entries as needed and provide general legal administrative support to keep workflows organized.

• Coordinate calendars and scheduling requests to support attorneys and matter-related activities.

• Track attorney document volume and other assigned matter activity through reporting tools such as LawKPI and Clio, then distribute regular status updates to stakeholders.

• Monitor additional matters outside standard workflows to ensure they are completed before monthly deadlines.

Qualifications:

• 3+ years of experience in a Legal Assistant or similar legal administrative support role.
• Hands-on experience using Clio in a legal environment.
• Strong project management skills with the ability to track multiple matters and deadlines at once.
• Proficiency in Microsoft Excel, including maintaining trackers and reviewing data for accuracy.
• Experience with calendar management and scheduling appointments for legal teams.
• Excellent organizational skills and close attention to detail when handling matter records and reporting.
• Strong written and verbal communication skills for following up with attorneys and sharing updates clearly.

Compensation

$20.90-$22.00 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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