Portfolio Administrator

We are looking for a Portfolio Administrator to support portfolio operations, client servicing, and reporting activities for a financial services team in Austin, Texas. This position plays a key role in maintaining accurate account records, coordinating with custodians and brokers, and preparing high-quality materials that support client relationships and investment oversight. The ideal candidate brings strong organizational skills, attention to detail, and the ability to manage time-sensitive administrative and compliance-related tasks in a fast-paced environment.

Responsibilities:

• Oversee daily account reconciliation by comparing cash balances and holdings with custodian records and resolving discrepancies promptly.

• Administer account-level guidelines by tracking portfolio restrictions, cash reserve targets, and allocation parameters to help maintain compliance with client policies.

• Maintain trading and account instruction records, and follow trade activity through settlement by coordinating with brokers and custodians to address exceptions.

• Process operational account changes, including new account setup, account updates, closures, and maintenance of client information within portfolio administration systems.

• Handle corporate action events and support accurate billing by reviewing charges, investigating outstanding items, and responding to client inquiries related to invoices.

• Prepare and distribute recurring client correspondence, including quarterly communications and account statements, with a high standard of accuracy and timeliness.

• Coordinate custodian-related service requests such as account openings, cash movements, and account maintenance changes, while assisting clients with documentation and administrative follow-up.

• Develop client meeting and reporting materials by analyzing portfolio results against benchmarks, calculating growth trends, preparing presentation spreadsheets, and assembling final presentation packages.

• Monitor portfolio asset allocation and benchmark data to support ongoing adherence to investment policy expectations and reporting needs.

• Assist with audit, reporting, and class action support requests by gathering required information and delivering documentation to clients and internal stakeholders.

Qualifications:

• Experience in portfolio administration, investment operations, compliance support, or a related financial services function.
• Working knowledge of account reconciliation, trade settlement, custodial processes, and client account maintenance.
• Ability to review portfolio information for accuracy, identify exceptions, and follow through on operational or reporting issues.
• Proficiency in preparing spreadsheets, client reports, and presentation materials with strong attention to detail.
• Strong written and verbal communication skills for interacting with clients, custodians, brokers, and internal investment teams.
• Familiarity with compliance-related administrative practices, data accuracy standards, and confidential client information handling.
• Ability to manage multiple deadlines in a structured environment while maintaining a high level of organization and professionalism.

Compensation

$70,000.00-$90,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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