Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a food and food processing organization in Rohnert Park, California on a Contract basis. This part-time opportunity is ideal for someone who can keep invoice workflows moving efficiently, maintain accurate vendor records, and support day-to-day payables operations with a high degree of accuracy. The assignment is expected to run approximately 3–4 months and offers the chance to contribute dependable financial support while the finance team manages broader priorities.

Responsibilities:
• Process vendor invoices promptly, confirming account coding is correct and entries are recorded accurately in the accounting system.
• Examine submitted invoices to verify approvals, backup documentation, and compliance with internal payment procedures before processing.
• Create new supplier profiles and update existing vendor information to keep records complete and current.
• Oversee the accounts payable work queue to prevent delays, resolve bottlenecks, and maintain steady invoice throughput.
• Address questions from vendors and internal stakeholders regarding payment timing, invoice status, and related account details.
• Maintain well-organized electronic files for accounts payable transactions to support documentation standards and audit readiness.
• Follow company policies and financial controls to help protect the accuracy and integrity of payables activity.
• Provide additional administrative and accounts payable support as needed to help sustain uninterrupted finance operations during a transitional period.

Qualifications:

• At least 2 years of experience in accounts payable or a closely related accounting function.
• Proven ability to manage a high volume of invoices while maintaining accuracy and meeting deadlines.
• Strong working knowledge of invoice coding, accounts payable processes, ACH transactions, and check run procedures.
• Proficiency with Microsoft Excel and experience using accounting or ERP systems in a business environment.
• Excellent attention to detail, organization, and time management skills with the ability to work independently.
• Strong written and verbal communication skills, with a detail-focused approach to vendor and internal support.
• Ability to handle confidential financial information with discretion and sound judgment.
• Experience in a manufacturing, food production, or consumer packaged goods environment is helpful, and familiarity with systems such as Microsoft Dynamics or NetSuite is preferred.

Compensation

$23.75-$27.50 Hourly

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