Recruiting Coordinator/HR Operations Assistant (Workday)

Position Title: Recruiting Coordinator/HR Operations Assistant (Workday)

Location: San Diego, CA | USA Home Office - New York | St. Louis, MO

Req Id: JR103260

Time Type: Full time

Description:

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

The Recruiting Coordinator/HR Operations Assistant supports the day-to-day coordination and administration of the Talent Acquisition function, with a strong focus on Workday Recruiting. This role manages core recruiting processes in the system, including job postings, candidate updates, offer letters, and reporting, while also coordinating interviews, pre-employment activities, and onboarding support. The ideal candidate is highly organized, detail-oriented, and confident working independently in Workday.

Key Responsibilities

Recruiting & Workday Administration

• Create, post, and update job requisitions in Workday and associated recruiting platforms, while maintaining accurate candidate and requisition information throughout the hiring process.
• Prepare offer letters in Workday, monitor approval workflows, distribute approved offers, and complete required system updates through acceptance and hire.
• Coordinate interviews, invitations, confirmations, and candidate communications, and close requisitions in Workday following successful starts.
• Provide occasional support for sourcing and other recruiting activities as needed.

Pre-Employment & Onboarding Support

• Coordinate background checks and other pre-employment requirements, following up on outstanding items and escalating issues when appropriate.
• Support onboarding documentation, internal handoffs, and start-date readiness from offer acceptance through the employee’s first day.

Talent Acquisition Operations

• Maintain core recruiting trackers and prepare routine or ad hoc reports for team and leadership needs.
• Support the tracking of referral bonuses, Talent Acquisition expenses, bonuses, and accruals in coordination with Human Resources, Payroll, and Finance.
• Provide backup support for routine Talent Acquisition administrative and reporting activities and help maintain accurate, efficient processes.

Qualifications

• Associate degree or an equivalent combination of education and relevant experience preferred.
• 2+ years of experience in recruiting coordination, Talent Acquisition operations, HR administration, or a related field.
• Strong hands-on experience with Workday is required,. This role utilizes Workday Recruiter (ATS), Including requisition posting, candidate management, offer-letter workflows, approvals, and reporting.
• Proficiency with Microsoft Outlook and Excel, including experience coordinating multiple calendars and maintaining trackers.
• Exposure to onboarding, background checks, expense reporting, or operational reporting is a plus.

Knowledge, Skills, and Abilities

• Strong organization, follow-through, and attention to detail.
• Clear, professional communication and a service-oriented approach with candidates and internal partners.
• Ability to handle confidential information with discretion.
• Comfort working with spreadsheets, recurring reports, and multiple priorities both independently and as part of a team.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program

About_Us:

At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget. Our project and cost-management services are specifically tailored to each client’s needs and add meaningful value at every step of a project’s development.

Drawing on deep expertise in the communities and sectors we serve, we anticipate and solve problems, deliver solutions, and drive results. Since opening our doors in 1996, Cumming Group has grown to 50+ offices globally, and is now home to more than 3,000+ team members – including many of the brightest minds in the industry.

Learn more about what a great organization we are here.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group’s policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

Equal employment opportunity, including veterans and individuals with disabilities.

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