Executive Assistant
Responsibilities:
• Manage the General Counsel’s calendar, meeting logistics, correspondence, and day-to-day administrative priorities while ensuring smooth coordination across competing demands.
• Prepare agendas, assemble supporting documents, and organize key information needed for meetings, legal matters, and executive decision-making.
• Anticipate upcoming needs, follow through on open items independently, and provide dependable support with minimal direction.
• Maintain corporate records, entity documentation, and related files while helping monitor required filings and internal legal documentation.
• Update and distribute organizational charts for the parent company and affiliated entities, ensuring information remains current and accurate.
• Track deadlines, document requests, and action items connected to legal projects, grievances, and other matters overseen by the General Counsel.
• Coordinate the collection, verification, and submission of materials needed for insurance renewals, serving as the internal liaison with the company’s broker.
• Build and maintain spreadsheets and reports in Excel to organize data from multiple departments and support accurate reporting and submissions.
• Provide additional administrative assistance to HR or senior leadership as business needs allow.
Qualifications:
• At least 5 years of progressive experience in executive support, senior administrative support, or a comparable role.• Background supporting a high-level leader such as a General Counsel, C-suite executive, senior law firm partner, or similar decision-maker.
• Demonstrated success working in a corporate, legal, client services, nonprofit, association, government, or similarly complex environment.
• Strong proficiency with Microsoft Excel, including the ability to manage data, apply formulas, and maintain detailed tracking tools.
• Advanced working knowledge of Microsoft Office and confidence producing high-quality documents, reports, and presentations.
• Excellent written and verbal communication skills with a high level of discretion.
• Strong attention to detail and the ability to manage sensitive or confidential information appropriately.
• Experience coordinating input from multiple stakeholders and keeping projects organized against deadlines.
Compensation
$80,000.00-$110,000.00 YearlyAbout Us
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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