Receptionist

We are looking for a reliable Receptionist to join a small team in Newport Beach, California on a Contract basis with the potential to become a permanent employee. This position is ideal for someone who enjoys creating a welcoming front-office experience, staying organized, and keeping daily administrative tasks on track. The role supports general office operations through scheduling, calendar coordination, client interaction, and document preparation in a business casual environment.

Responsibilities:
• Welcome visitors and serve as the first point of contact for clients, callers, and guests in a courteous and attentive manner.
• Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and relay messages with accuracy and timeliness.
• Coordinate appointments and maintain calendars to support smooth day-to-day office scheduling.
• Prepare and issue insurance certificates and other routine office documents with close attention to detail.
• Communicate with clients regarding general questions, scheduling matters, and follow-up needs while maintaining a high level of service.
• Provide broad administrative support for daily office activities, including basic data entry, correspondence, and record organization.
• Use Microsoft Office, Sage 100, and Greenline to complete clerical and administrative tasks as needed.
• Help maintain an organized front office environment and support consistent office coverage during regular weekday business hours.

Qualifications:

• Previous experience in a receptionist, front desk, or administrative support role.
• Ability to communicate clearly and professionally in person, over the phone, and in writing.
• Strong attention to detail with the ability to handle routine tasks accurately.
• Dependable attendance and punctuality with a consistent approach to daily work responsibilities.
• Comfort using a multi-line phone system and managing a high volume of inbound calls.
• Working knowledge of Microsoft Office; experience with Sage 100 and Greenline is preferred.
• Ability to stay organized, manage multiple priorities, and work effectively in a small office setting.

Compensation

$16.63-$21.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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