Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership within a higher education environment located in the Greater Philadelphia Region. This Executive Assistant contract position is ideal for a highly organized individual who can manage competing priorities, communicate effectively, and keep executive operations running smoothly. The role calls for strong judgment, discretion, and the ability to coordinate schedules, travel, and meeting logistics efficiently.

What you get to do every single day:

• Manage complex executive calendars, arrange appointments, and adjust schedules to accommodate shifting priorities.

• Prepare and reconcile expense documentation, ensuring accuracy, timeliness, and compliance with organizational guidelines.

• Coordinate domestic and, when needed, additional travel logistics, including itineraries, reservations, and related arrangements.

• Draft, edit, and format emails, letters, and other written communications on behalf of leadership.

• Organize meetings from start to finish by scheduling sessions, preparing agendas and materials, and confirming attendee readiness.

• Maintain clear administrative records and follow up on action items to support timely execution of leadership priorities.

• Serve as a reliable point of coordination for senior leaders, helping streamline day-to-day operational and communication needs.

Qualifications:

Other requirements for the Executive Assistant position include and are not limited to:

• At least 5+ years of experience providing executive-level administrative support.

• Demonstrated expertise in managing calendars for senior leaders in a fast-paced, detail-oriented setting.

• Proven ability to handle travel planning and expense reporting with a high degree of accuracy.

• Strong written communication skills, including drafting and refining business correspondence.

• Excellent organizational skills with the ability to prioritize multiple deadlines effectively.

• Sound judgment, discretion, and the ability to manage confidential information appropriately.

• Proficiency with standard office productivity tools used for scheduling, communication, and documentation.

Interested candidates should reach out to Christopher Verona at 215.568.4580 and reference JO# 03720-0013472645

Compensation

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