Administrative Assistant

We are looking for a bilingual Administrative Assistant to support daily office operations for a busy real estate and property environment in Bronx, New York. This Long-term Contract position calls for someone who can serve as a dependable point of contact for staff, visitors, and vendors while keeping front-office activity organized and efficient. The ideal candidate is comfortable managing multiple administrative tasks, providing a welcoming experience for guests, and helping the office run smoothly each day.

Responsibilities:
• Serve as the main front-desk resource for employees, visitors, and external contacts, responding to requests promptly and professionally.
• Coordinate meal deliveries and lunch scheduling, including confirming orders and monitoring arrival times.
• Oversee conference room usage by arranging bookings, preparing spaces, and supporting meeting logistics.
• Manage visitor check-in procedures by recording guest information, maintaining security protocols, and directing guests to the appropriate meeting areas.
• Welcome guests upon arrival and provide hospitality support such as offering beverages and ensuring they are settled comfortably.
• Prepare outbound shipments by creating FedEx labels, assembling packages, and arranging dispatch as needed.
• Sort and distribute incoming mail and deliveries to the appropriate recipients across the office.
• Provide administrative support to a large office population, including assisting in-person staff and hybrid team members who request help throughout the day.

Qualifications:

• Fluency in spoken Spanish is required; written Spanish skills are strongly preferred.
• Prior experience in an administrative, receptionist, or office support role is required.
• Background in real estate or property management is highly desirable.
• Ability to manage scheduling, coordinate meetings, and support conference room arrangements effectively.
• Strong organizational skills with the ability to handle multiple priorities in a fast-paced office setting.
• Clear communication and customer service skills for interacting with staff, guests, and vendors.
• Experience with general office tasks such as shipping coordination, mail handling, and visitor management.

Compensation

$23.75-$24.00 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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