Office Manager

We are looking for an Office Manager to join a public agency team in Pauma Valley, California in a contract-to-permanent capacity. This position combines hands-on financial management with board administration, payroll coordination, and regulatory reporting in a fast-paced office setting. The ideal candidate brings strong accounting knowledge, excellent organizational judgment, and the ability to keep critical operational and reporting deadlines on track.

Responsibilities:
• Oversee day-to-day accounting activities in QuickBooks, including payment processing, incoming funds, account balancing, and maintenance of accurate financial records.
• Generate recurring community billing, manage invoicing volume each month, and handle vendor payables with careful attention to timing and documentation.
• Produce monthly financial packages such as statements, aging summaries, reconciliations, and board-facing reports to support leadership review.
• Contribute to period-end and year-end financial processes by assisting with close activities, audit preparation, and reporting deliverables.
• Administer payroll for a small employee population, including timesheet review, pay calculations, and shift differential tracking.
• Follow up on overdue accounts, prepare documentation tied to tax roll activity, issue final notices, and assemble updates for the Board of Directors.
• Serve in a Clerk of the Board support capacity by organizing agendas, refining board materials, preparing executive packets, and documenting meeting minutes.
• Maintain adherence to public agency regulations by supporting transparency reporting, Brown Act-related practices, and other required compliance activities.
• Complete mandated filings such as CalPERS-related reporting and monthly operational compliance reports, while using advanced Excel skills to analyze and present financial data.
• Partner with team members on cross-training and support accounting process continuity, including assistance with the move from QuickBooks Desktop to QuickBooks Online.

Qualifications:

• Experience performing accounting and bookkeeping duties, including reconciliations and preparation of financial statements.
• Background supporting board or committee administration within a government, municipal, or public agency environment.
• Payroll processing experience using QuickBooks or comparable payroll platforms.
• Ability to prepare clear reports, agendas, and presentation materials for Board of Directors meetings.
• Working knowledge of public sector compliance expectations, including Brown Act requirements.
• Advanced Microsoft Excel skills for data analysis, reporting, and manipulation of exported financial information.
• Proven ability to manage multiple priorities and meet firm deadlines in a detail-oriented office setting.
• Availability to assist with time-sensitive board support and knowledge transfer needs during the September through November period.

Compensation

$30.00-$40.00 Hourly

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