Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations and provide responsive service to clients in San Jose, California. This is a Contract position suited for someone who can balance call handling, scheduling, and general administrative support in a fast-paced environment. The ideal candidate will bring strong organization, professionalism, and the ability to keep calendars, communication, and service coordination running smoothly.

Responsibilities:

• Manage incoming calls professionally, respond to client inquiries, and direct urgent matters to the appropriate team members.

• Coordinate daily schedules, appointments, and staff calendars to ensure timely service delivery and efficient coverage.

• Provide administrative support by preparing documents, updating records, and maintaining organized office files.

• Work closely with care teams, clients, and internal staff to help arrange visits and confirm scheduling details.

• Monitor dispatch-related activities and communicate updates clearly to support smooth field operations.

• Assist with general office coordination tasks that help maintain an efficient and service-focused work environment

Qualifications:

• Experience in administrative support, office coordination, or a similar operational role.

• Ability to handle a high volume of inbound calls with professionalism and clear communication.

• Strong calendar management and scheduling skills with close attention to detail.

• Proficiency in administrative assistance tasks, including recordkeeping and document handling.

• Must be bilingual and fluent in Spanish

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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