Purchasing Specialist

Our client is seeking a detail-oriented Purchasing Specialist to support day-to-day procurement operations in a fast-paced, collaborative environment. This individual will play a key role in ensuring supplies, equipment, and services are purchased efficiently while maintaining strong relationships with internal departments and vendors.

The ideal candidate is organized, customer-service focused, and enjoys balancing multiple priorities while ensuring accuracy throughout the purchasing process.

Key Responsibilities

• Process purchase requisitions and create purchase orders accurately and efficiently.
• Track purchase orders throughout the procurement lifecycle, ensuring timely delivery and resolving delays or backorders.
• Research products, pricing, and vendor options to identify the best value for the organization.
• Serve as the primary point of contact for internal staff regarding purchasing questions, order status, product availability, and pricing.
• Review requisitions for accuracy, including item numbers, coding, pricing, and inventory levels.
• Coordinate shipments directly with vendors and internal departments.
• Process product returns, vendor credits, and related documentation.
• Maintain purchasing records and ensure procurement activities comply with company policies and procedures.
• Assist with onboarding and training employees on purchasing systems and procurement processes.
• Build and maintain positive working relationships with vendors while supporting cost-effective purchasing decisions.
• Participate in process improvement initiatives to increase efficiency and enhance procurement operations.

Qualifications:

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of purchasing, procurement, or supply chain experience.
• Experience using purchasing or ERP software.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Excellent organizational, communication, and customer service skills.
• Ability to prioritize multiple projects while meeting deadlines.
• Self-motivated with strong attention to detail and problem-solving abilities.

Preferred Qualifications

• Experience with inventory or materials management systems.
• Experience using ERP software such as Sage Intacct or similar platforms.
• Supply chain or procurement certification (CMRP, CPSM, or equivalent) is a plus.

Ideal Candidate

We're looking for someone who:

• Takes pride in accuracy and organization.
• Enjoys building relationships with both internal teams and vendors.
• Can work independently while collaborating effectively across departments.
• Thrives in a fast-paced environment with changing priorities.
• Brings a proactive mindset and continuously looks for ways to improve processes.

Compensation

About Us

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