Receptionist

Position: Receptionist (temp)

Location: onsite - Union City, CA

Schedule: Full Time, Monday - Friday 8:30am - 5:30pm

Duration: ongoing

We're seeking a friendly, organized, and detail-oriented Receptionist / Administrative Coordinator to serve as the first point of contact for clients, visitors, and staff. This role is ideal for someone who enjoys creating a welcoming environment, thrives in a fast-paced office setting, and takes pride in keeping daily operations running smoothly.

The successful candidate will be highly organized, customer-service oriented, and capable of balancing multiple priorities while providing exceptional support across the organization.

Key Responsibilities

• Welcome clients, visitors, and vendors while maintaining a professional and positive front-office experience.
• Answer and direct incoming phone calls, emails, and general inquiries.
• Maintain a clean, organized, and professional reception area and conference rooms.
• Coordinate conference room scheduling, meeting setup, and conference call arrangements.
• Process incoming and outgoing mail, packages, and courier services.
• Manage inventory and ordering of office, kitchen, and facility supplies.
• Serve as a point of contact for office maintenance requests and coordinate with building management as needed.
• Provide administrative support including document preparation, filing, scanning, copying, and data entry.
• Assist with maintaining firm records and ensuring accurate document organization.
• Support employee events, meetings, training sessions, and other company activities.
• Assist departments with special projects and general administrative tasks as assigned.
• Maintain office equipment and coordinate service requests for printers, copiers, and related technology.

Qualifications:

Qualifications

• 2+ years of receptionist, front desk, customer service, or administrative experience.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with Adobe Acrobat and electronic document management systems preferred.
• Ability to handle multiple priorities while maintaining professionalism and accuracy.
• Strong customer service mindset with a pleasant and welcoming demeanor.
• Ability to work independently while collaborating effectively with a team.
• Comfortable learning new technology and office systems.

Desired Skills

• Professional and polished communication style.
• Strong problem-solving and multitasking abilities.
• Dependable, proactive, and resourceful approach to work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Positive attitude and willingness to assist wherever needed.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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