Executive Assistant

We are looking for an organized and service-oriented Executive Assistant to provide contract support for a mission-driven non-profit environment in Cincinnati, Ohio. This Contract position partners closely with divisional leadership and staff to keep daily operations running smoothly, deliver responsive assistance to students and faculty, and maintain a high standard of administrative coordination. The role suits someone who can manage competing priorities, communicate clearly, and remain effective in a busy, student-centered setting.

Responsibilities:

• Support divisional leadership coordinating administrative activities and helping maintain efficient day-to-day operations.

• Oversee the Director's calendar, arrange appointments and meetings, and help ensure priorities and deadlines are managed effectively.

• Maintain faculty workload, personnel, and academic support records with a high level of accuracy and confidentiality.

• Prepare payroll-related paperwork, process purchasing documentation, track invoices, and reconcile payment card activity.

• Partner with the registrar and internal stakeholders to organize course scheduling each term and communicate important academic deadlines such as attendance and grade reporting.

• Assist with onboarding activities for permanent faculty, gather instructional materials such as syllabi, and support textbook ordering and record maintenance.

• Create reports and data queries using institutional tools to support decision-making, communications, and operational reporting needs.

• Coordinate meetings, events, and large-scale communications for the division, including room arrangements, catering, and meeting notes when needed.

Qualifications:

• Associate degree required.

• At least 2 years of administrative or office support experience in a detail-focused setting.

• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

• Demonstrated ability to manage multiple priorities in a fast-paced, high-volume environment.

• Strong customer service and interpersonal skills, with the ability to remain composed during busy periods.

• Flexibility to work adjusted hours when divisional demand increases during peak times.

• Experience with calendar management, meeting coordination, email communication, and general administrative support tasks.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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