Executive Assistant

Position Overview

A respected nonprofit organization in New Rochelle, NY is seeking a polished, proactive, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

The ideal candidate will be a resourceful professional who can anticipate needs, maintain confidentiality, and serve as a key partner in supporting organizational goals and daily operations.

Key Responsibilities

• Provide comprehensive administrative support to the Executive Director and leadership team.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Arrange travel, prepare itineraries, and process expense reports.
• Draft, edit, and distribute correspondence, reports, presentations, and meeting materials.
• Prepare agendas, take meeting minutes, and track follow-up action items.
• Serve as a liaison between leadership, board members, donors, and community stakeholders.
• Coordinate board meetings, committee meetings, and special events.
• Maintain confidential records, organizational documents, and filing systems.
• Assist with donor communications, fundraising initiatives, and community outreach efforts.
• Support special projects and provide operational assistance as needed.

Qualifications:

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• 3+ years of executive assistant, senior administrative support, or related experience.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Outstanding organizational and time management abilities.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Strong attention to detail and ability to manage competing priorities.

Preferred Qualifications

• Prior experience supporting executives within a nonprofit organization.
• Experience working with boards of directors or volunteer committees.
• Familiarity with donor databases, fundraising platforms, or CRM systems.
• Event planning and project coordination experience.

Compensation & Schedule

• Competitive hourly rate based on experience.
• Monday through Friday schedule.
• Contract assignment with potential for extension based on organizational needs.

Why Join Us?

This is a unique opportunity to contribute to an organization dedicated to making a positive impact in the community. You'll work closely with leadership, gain exposure to strategic initiatives, and play a critical role in supporting the organization's mission and success.

Qualified candidates are encouraged to submit a current resume for immediate consideration.

Compensation

About Us

TalentMatch^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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