Administrative Assistant

We are looking for an organized and proactive Administrative Assistant to support day-to-day business operations in Rockaway, New Jersey. This contract position with potential for a permanent role is ideal for someone who enjoys balancing office coordination, scheduling support, and general administrative work in a fast-paced environment. The person in this role will help keep operations running smoothly by managing priorities, handling communication, and assisting with both business and occasional personal support tasks.

Responsibilities:

• Coordinate annual commercial insurance renewals by working closely with brokers, tracking timelines, and gathering required documentation.

• Support daily office operations by maintaining supplies, arranging service needs, and ensuring shared equipment remains functional and available.

• Manage calendars, schedule meetings, reserve conference space, and help organize internal gatherings and company events.

• Provide front-desk and administrative support, including answering inbound calls, greeting visitors, and responding to routine requests.

• Handle data entry, maintain organized records, and prepare administrative documents with accuracy and attention to detail.

• Assist leadership with general administrative assignments and occasional personal support tasks as needed.

• Follow up on insurance-related items to help ensure timely responses, renewals, and policy administration.

• Contribute to an efficient office environment by monitoring administrative workflows and addressing day-to-day support needs.

Qualifications:

• Experience in an administrative assistant, office support, receptionist, or similar role.
• Ability to manage calendars, meetings, and multiple priorities with strong organizational skills.
• Comfortable handling inbound calls, routine correspondence, and day-to-day office communication.
• Proficiency in administrative tasks such as data entry, document management, and record keeping.
• Strong attention to detail and ability to follow through on time-sensitive assignments, including insurance-related coordination.
• Capable of working independently while also supporting executives and collaborating with internal teams.
• Clear communication skills and a service-oriented approach to office support.
• Familiarity with general office management responsibilities, including supplies, facilities coordination, and equipment oversight.

Compensation

$20.00-$30.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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