Administrative Assistant

We are looking for an Administrative Assistant to support the maintenance team and property management operations in Boise, Idaho. This Long-term Contract opportunity is ideal for someone who excels in customer service, enjoys fast-paced administrative work, and can manage multiple priorities with accuracy and confidence. The position is fully onsite and focuses heavily on data entry, scheduling coordination, phone support, and day-to-day office organization. Success in this role requires strong communication skills, attention to detail, and the ability to work effectively with tenants, technicians, and internal staff.

Responsibilities:
• Enter and maintain high volumes of information accurately in office systems and databases.
• Answer inbound calls, respond to tenant and staff inquiries, and direct requests to the appropriate team members.
• Coordinate service appointments and help organize daily schedules for maintenance activities.
• Prepare, update, and file administrative records to keep office documentation current and accessible.
• Support the maintenance department and property managers with routine clerical tasks and follow-up communication.
• Track work details in systems such as Yardi and assist with payroll-related or administrative entries when needed.
• Provide front-office support by greeting visitors and helping ensure smooth daily operations.
• Manage multiple requests at once while maintaining professionalism, organization, and strong customer service.

Qualifications:

• Previous experience in an administrative, receptionist, or office support role.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to deliver excellent customer service when interacting with tenants, staff, and vendors.
• Proficiency with Microsoft Office applications, including Excel.
• Experience using Yardi, Paychex, or similar administrative software is preferred.
• Strong multitasking and organizational skills in a busy onsite office environment.
• Comfortable coordinating calls, scheduling, and follow-up communication throughout the day.
• Background in a plumbing, maintenance, or service-based office setting is a plus.

Compensation

$19.00-$21.00 Hourly

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