Administrative Assistant

Position Overview

A respected higher education institution in Valhalla, NY is seeking a professional and detail-oriented Administrative Assistant to support departmental operations and provide exceptional administrative service to faculty, staff, students, and visitors. This role is ideal for an organized individual who thrives in a collaborative academic environment and enjoys managing a variety of administrative responsibilities.

Key Responsibilities

• Provide administrative support to department leadership, faculty, and staff.
• Manage calendars, schedule meetings, and coordinate appointments.
• Answer and direct phone calls, emails, and visitor inquiries in a professional manner.
• Prepare correspondence, reports, presentations, and meeting materials.
• Maintain departmental records, databases, and filing systems.
• Assist with student-related paperwork, documentation, and information requests.
• Coordinate department events, workshops, and special programs.
• Process forms, invoices, purchase requests, and other administrative documents.
• Monitor office supplies and place orders as needed.
• Support special projects and perform general clerical duties as assigned.

Qualifications:

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2+ years of administrative, office support, or customer service experience.
• Previous experience in higher education, academic administration, or a professional office environment preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple priorities while meeting deadlines.
• Professional demeanor and strong customer service skills.

Preferred Qualifications

• Experience working with student information systems or educational databases.
• Familiarity with academic office procedures and higher education environments.
• Experience coordinating meetings, events, or departmental projects.
• Ability to handle confidential information with discretion.

Compensation & Schedule

• Competitive hourly rate based on experience.
• Monday through Friday schedule.
• Contract assignment with potential for extension based on departmental needs.

Why Join Us?

This is an excellent opportunity to gain experience within a dynamic academic environment while supporting faculty, staff, and students. You'll play an important role in ensuring the smooth operation of departmental activities and contributing to the institution's commitment to educational excellence.

Qualified candidates are encouraged to submit a current resume for immediate consideration.

Compensation

About Us

TalentMatch^®

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