Calendar/Docket Clerk

We are looking for a detail-oriented Assistant Managing Clerk to support a busy litigation practice in New York, New York. This role partners with attorneys, legal assistants, and court personnel to keep filings, service, and docket activity organized, accurate, and timely. The ideal candidate brings strong knowledge of state and federal court procedures, confidence with electronic filing platforms, and the ability to manage deadlines with precision.

Responsibilities:

• Coordinate with court staff to facilitate the filing, service, and retrieval of litigation documents in state and federal matters.

• Oversee service of process activities by working with approved outside vendors and tracking completion status.

• Prepare court submissions for electronic filing, ensuring documents meet jurisdiction-specific formatting and technical requirements, including hyperlinking and bookmarking when needed.

• Submit pleadings and related materials through electronic filing systems used by state and federal courts.

• Maintain accurate docket entries in CourtAlert Case Management and generate deadline reminders for litigation teams.

• Share filed documents, court notices, and case status updates with attorneys and legal support staff in a timely manner.

• Advise legal teams on procedural requirements for filings, attorney admissions, and pro hac vice applications across relevant jurisdictions.

• Monitor compliance with applicable federal and state court rules and support additional managing clerk functions as assigned.

Qualifications:

• At least 3 years of experience in a calendar, docketing, or managing clerk capacity within a legal environment.
• Working knowledge of federal and state court rules, filing procedures, and litigation deadlines.
• Hands-on experience with electronic filing platforms, including PACER and other court e-filing systems.
• Familiarity with preparing litigation documents for court submission with strong attention to formatting accuracy.
• Experience using docketing or case management software, preferably CourtAlert or a similar platform.
• Strong organizational skills with the ability to handle multiple deadlines in a fast-paced legal setting.
• Clear written and verbal communication skills for interacting with attorneys, legal staff, vendors, and court personnel.

Compensation

$120,000.00-$150,000.00 Yearly

About Us

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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