Medical Admin Assistant

Under the general supervision of the Program Director, the Medical Office Administrative Assistant provides administrative, clerical, and patient records support as directed by the Program Director and management team. This individual must be highly efficient, detail-oriented, and organized, with strong written and verbal communication skills. The role requires the ability to multitask, work independently on assigned projects, and perform effectively in a fast-paced environment with multiple competing priorities.

• Perform general clerical duties, including computer work, photocopying, faxing, mail distribution, scanning, and filing.
• Answer telephone calls and respond to email inquiries in a professional and timely manner.
• Create, update, and modify documents using Microsoft Office, Excel, and related software.
• Complete data entry tasks accurately and efficiently.
• Schedule meetings and coordinate calendars as needed.
• Maintain files, records, and data systems.
• Prepare and maintain committee minutes.
• Submit reports in a timely manner.
• Exercise sound judgment regarding confidential and sensitive information, including knowing when to escalate questions or concerns.
• Track and maintain employee education records, licenses, and certifications.
• Attend and participate in meetings, in-service trainings, and other scheduled staff meetings.
• Ensure understanding of training content within 30 days if excused from attendance by a trainer or supervisor. B
• Protect patient and organizational information in compliance with confidentiality standards, HIPAA regulations, and other applicable regulatory requirements.
• Communicate unresolved concerns to a supervisor when they cannot be addressed directly.

Qualifications:

• Previous experience in a medical office, healthcare administration, or administrative support role preferred.
• Strong clerical, organizational, and multitasking abilities.
• Proficiency with Microsoft Office, including Word and Excel.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Ability to handle confidential information with professionalism and discretion.
• Knowledge of HIPAA and medical office procedures preferred.

Compensation

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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