Advanced Executive Administrative Assistant

We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior leadership in New York, New York. This contract position requires excellent judgment, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will handle sensitive information with discretion while coordinating schedules, travel, communications, and administrative operations with accuracy and professionalism.

Responsibilities:

• Manage complex executive calendars, schedule meetings, and adjust priorities quickly to accommodate changing business needs.

• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related documentation.

• Prepare, review, and submit expense reports in accordance with company policies and established timelines.

• Screen inbound calls and correspondence, direct inquiries appropriately, and ensure timely follow-up on urgent matters.

• Draft, format, and edit clear, well-organized communications, presentations, and other documents using standard office tools.

• Support meeting planning by organizing agendas, materials, room logistics, and follow-up actions for leadership teams.

• Maintain confidential records and handle sensitive business information with a high level of discretion and care.

• Monitor administrative processes for accuracy and quality, helping ensure tasks are completed efficiently and to expected standards.

Qualifications:

• More than 6 years of experience providing executive-level administrative support in a business environment that requires close attention to detail.
• Strong verbal and written communication skills with the ability to interact effectively across all levels of an organization.
• Demonstrated expertise in calendar management, meeting coordination, and prioritizing multiple time-sensitive requests.
• Experience arranging domestic and international travel and resolving related logistical issues efficiently.
• Proficiency with Microsoft Outlook and standard word processing tools for scheduling, correspondence, and document preparation.
• Hands-on experience preparing and submitting expense reports accurately and in compliance with company policy.
• Proven ability to manage confidential information with sound judgment and attention to detail.

Compensation

$34.00-$36.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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