Executive Assistant

We are looking for an experienced and service-oriented team member to support daily front office and workplace operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating office activity, and ensuring visitors and internal teams receive responsive administrative support. The role sits within a fast-paced real estate and property setting and requires strong organization, attention to detail, and confidence handling routine office needs.

Responsibilities:
• Welcome guests, candidates, and business partners, provide a positive first impression, and manage check-in procedures in line with site security expectations.
• Answer and direct incoming calls, respond to general inquiries, and help maintain smooth communication across the office.
• Coordinate meeting spaces by arranging room setups, confirming technology availability, and organizing food service or other support needs before scheduled events.
• Submit requests for building-related services such as housekeeping or facilities assistance to keep shared spaces prepared and presentable.
• Handle day-to-day administrative support, including sorting deliveries, distributing mail, processing packages, and maintaining essential office materials.
• Monitor incoming and outgoing shipments, arrange courier or messenger support when required, and help track deliveries accurately.
• Assist with guest accommodations by helping organize transportation, reservations, or other hospitality-related arrangements as needed.
• Complete assigned tasks by following established procedures, escalating non-routine issues appropriately, and maintaining accuracy in routine office operations.

Qualifications:

• High school diploma or equivalent, with up to 2 years of relevant experience in reception, office support, or administrative services.
• Comfortable following established processes and carrying out recurring tasks with consistency and attention to detail.
• Clear verbal and written communication skills for interacting with visitors, employees, and service providers.
• Practical proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple routine requests in a detail-oriented manner.
• Basic computer skills and confidence using standard office technology and systems.
• Basic math ability, including handling simple calculations such as percentages, discounts, or similar everyday figures.

Compensation

$19.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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