Executive Assistant
Responsibilities:
• Manage complex calendars, coordinate appointments, and organize executive meetings to ensure schedules run smoothly.
• Arrange business travel, prepare itineraries, and handle related requests such as reimbursements and travel documentation.
• Draft, edit, and finalize reports, correspondence, presentations, and other business materials with strong attention to detail.
• Plan meetings and special events by securing space, coordinating logistics, communicating with participants, and arranging hospitality needs.
• Support daily office administration by preparing timesheets, processing supply requests, and maintaining essential documentation.
• Maintain organized files, records, and databases while safeguarding sensitive personnel and operational information.
• Compile, review, and track financial, statistical, and operational data to support reporting and departmental planning.
• Serve as a point of contact for staff, faculty, students, or other stakeholders by addressing routine questions and escalating complex matters appropriately.
• Partner with internal departments to support program operations, policy communication, and administrative projects as needed.
• Provide guidance to support staff when required, including assisting with onboarding, training, or timekeeping oversight.
Qualifications:
• At least 3 years of experience in an executive assistant, administrative support, or closely related role.• Demonstrated ability to manage calendar scheduling, executive meetings, and travel coordination with accuracy and efficiency.
• Strong written and verbal communication skills, including clear business correspondence and careful proofreading.
• Proficiency with Microsoft Office applications such as Word, Excel, and PowerPoint, along with experience using database or recordkeeping systems.
• Ability to handle confidential information with discretion and maintain a high level of integrity.
• Strong organizational and multitasking skills, with the ability to prioritize work effectively in a fast-paced setting.
• Excellent interpersonal skills and the ability to work successfully with diverse teams and stakeholders.
• Experience preparing reports, tracking administrative or financial information, and supporting operational processes is preferred.
Compensation
$31.66-$36.66 HourlyAbout Us
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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